Masonry Magazine June 2000 Page. 21
Providing Extra Stock to the Customer for the Future
Particularly in commercial construction, you are often required by the specification to supply the owner with a certain amount of additional stock or product to allow for future maintenance and repair. Common items include providing additional roofing materials (shingles), acoustical ceiling tiles, floor tiles, paint (mixed to the colors used on the project), but additional brick (for future replacement) could be a requirement as well. Basically, these are normally products that could possibly be discontinued - or hard to acquire in the future.
Administrative & Accounting
This is more of the classic "office-work" and includes the preparation and submission of final pay requests (along with the critical supporting documents such as final lien waivers, affidavits, & change orders), release of retainages (money commonly withheld as a contingency from your subs or suppliers, if applicable), liquidated damages settlements, change order reconciliation (which often comes at the very last moment) and any other accounting or payment calculations.
Miscellaneous & Sundry Close-out Items
There are scores of other items that could potentially be required at closeout and the only way you're ever really going to know what they are is by reading the specification manual; including division 4 (Masonry), division 7 (insulations), and division 1 (General Requirements). In addition to the things we've already discussed, you could also be responsible to turn over project photographs or damage/settlement claims that occurred during construction.
In The End....
One other hint: by keeping detailed and consistent daily & weekly job records and logs, you greatly ease the burden of scrambling around for information at close-out time particularly when it comes to satisfying arguable punchlist items or sorting out (often disputed) last-minute change-orders. The information in these field records will almost always assist those who are trying to reconcile a situation that may have roots dating back six months ago. Like most everything else in construction, the most essential part of providing effective and expedient closeout for a project is knowing what your responsibilities are in the first place. The good news is that these responsibilities are normally listed for you in the specification manual that accompanies the plan (if there is one). But, aside from that, I hope this piece may act as a guidepost with which you may begin to structure your own close-out program. Good luck! 8.& Saucerman is a full-time commercial construction estimator/project manager, freelance author and lecturer for the construction industry, and also teaches Building Construction Technology at Rock Valley College in Rockford, Ani of the masonry surfaces.
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MASONRY-MAY/JUNE, 2000 21