Masonry Magazine December 2017 Page. 97
team review your last year results, look at what's working and what's not, and identify areas for improvement. Set new targets and goals. And create im�plementation action plans to improve your company.
� ALL COMPANY TOWN HALL MEETING -At least twice a year, get everyone in your company together for a 'state of the company' review session and discussion. Talk about your successes, failures, goals, results, and plans for the future. Also use this time for training and to recognize key people who made a difference in your company's performance. Use this op�portunity to facilitate roundtable group discussions on ways to improve sched�uling, communications, productivity, equipment use, estimating accuracy, customer retention, or other areas your company needs improvement.
MANDATORY MONTHLY MANAGEMENT MEETINGS
�
MONTHLY COMPANY STRATEGY SESSION -Every month owners and managers must meet to discuss their company overall strategy. The best place to start is by reviewing you strategic plan goals and action items. The agenda must include reviewing results and strategies for your finan�cials, revenues, overhead and profit, receivables, cash-flow, organizational chart, management, people, opera�tions, systems and procedures, work flow, project management, supervision, safety, quality, scheduling, productiv�ity, equipment, accounting, technology, estimating, and sales and marketing.
�
MONTHLY BIZ-DEV SALES STRAT�EGY SESSION -Creating a marketing and sales activity calendar will allow you to review your business develop�ment progress every month. Identify key markets and customers you want to seek and do business with, develop a plan to find and cultivate new cus�tomers, strategize how to better your customer relationships, look at ways to improve your bid-hit ratio, and explore how to increase your margins with bet�ter customers and lower competition.
� MONTHLY PROJECT MANAGE�MENT REVIEW MEETING -I call this
'accountability time" as each project manager and supervisor presents their specific job results to the company management team. In these monthly meetings review every project job cost report, schedule update, change order log, project receivable, problems and issues, accomplishments, and progress. This meeting will hold people account�able to follow the company systems, manage their projects properly, do their job as expected, and hit their targets.
MANDATORY WEEKLY MANAGEMENT MEETINGS
�
SALES, PROPOSAL, ESTIMATING & BID FOLLOW-UP MEETING -Every Monday morning get your sales, mar�keting, and estimating team together to review your revenue stream, current and cumulative contract awards, sales activity, lead flow, customer relation�ship meetings, jobs bidding, follow-up required for jobs already bid, and strat�egies to improve your bid-hit ratio.
�
SUPERINTENDENT & FOREMAN WEEKLY MEETING -Every week you must get together with all of your field foremen and superintendents together to review their individual project prog�ress, goals, results, schedule, activi�ties, manpower, workload, equipment requirements, material needs, subcon�tractor performance, safety success, and customer issues. Each foreman or supervisor reports individually on
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their project and commits to hitting
weekly goals for all to hear. Together
the group will work together to help
each other with ideas and suggestions
to meet or beat schedules, budgets,
safety, and productivity goals.
MAKE MEETINGS A MANDATORY MUST!
Use these mandatory meetings to
get everyone on the same page and
achieve your project and company
goals. The dynamics of holding regular
meetings builds teamwork, creates ac�
countability, holds people responsible,
and frees up management from having
to visit every job every day and make all
the decisions for everyone all the time.
As a professional construction BJZCOACH and popular industry speaker, George Hedley helps contractors increase profits, grow and get their companies to work! He is the best-selling author of "Get Your Construction Business To Always Make A Profit!" available at his online bookstore at www.Hardhat Presentations.com. E-mail GH@ HardhatPresentations.com to sign-up for his free e-newsletter, join a peer mastermind BIZCOACH, attend a BIZ-BUILDER Boot Camp, implement the BIZ-BUILDER BLUEPRINT, or get a discount for online courses at www.HardhatBizSchool.com.
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